Capital Improvement & Equipment Grant

Award: Up to $20,000. LOI Window: June 1 to June 17, 2022 Award Distribution: December 2022. Candidates: 501(c)(3) charities directly serving the people of Pinellas County.


Roofs, walls, servers, trucks and cars: the essentials you need to get your organization from point A to point B of fulfilling your mission. They aren’t programs, but you need funds to make them happen.

Capital Improvement and Equipment Grants from PCF are for projects of a durable and non-programmatic nature, such as construction projects and equipment upgrades, and are awarded in amounts of up to $20,000.


You are eligible to apply for a Capital Improvement & Equipment) grant if your organization:

  • Is a 501(c)(3) tax-exempt organization
  • Has a physical presence in Pinellas County
  • Will only spend funds within Pinellas County
  • Fits within the focus areas as identified by the PCF Board of Governors
  • Is a direct service provider
  • Has been operational AND providing direct services/programs for at least 1 year prior to application

Your organization is ineligible to apply if it is a: hospital, school (including a college or university), animal welfare organization, house of worship, government, continuing care retirement community, or foundation, regardless of tax status.

Organizations with multiple programs or sub-organizations may only submit one application.

If you have received a grant from PCF before, non-compliance with the requirements of those grants, such as failing to use PCF’s logo on marketing materials or not completing follow-up reports, will have a negative impact on your application.

Special Note: Please submit only one application, even if requesting funds for more than one capital improvement or equipment project. Prioritize projects if submitting more than one project request.

Award Amounts

Capital Improvement and Equipment Grant awards range from a  minimum of $1,000 to a maximum of $20,000.

Important Dates

Application Timeline

The 2021-22 Capital Improvement & Equipment grant cycle has closed. The Letter of Intent will open on June 1, 200, and will be available for qualifying organizations to submit until 11:59 PM EDT on June 17, 2022. Decisions regarding letters of intent will be sent on July 1, 2022. Organizations chosen to move forward in the application process will have until 11:59 PM EDT on July 31, 2022 to submit a full application.

Award Distribution

Announcements about 2022-23 Capital Improvement & Equipment grants will be made mid-December 2022 with checks to approved grantees to follow shortly thereafter.

Review Criteria

Letters of Intent will be reviewed on the basis of programmatic strength, project feasibility, and how impactful the proposal is on the outcomes of your organization’s clients.

Full proposals will be evaluated on the following criteria:

Clear Story: PCF uses a unique storytelling application to better understand who is served by your organization and how you can help. We want to make sure you understand your clients’ challenges, and your role in helping.

Need: Your request for funds must be a reasonable solution to the problem you identify in your story, and you should have data or research to show that your improvement is a natural fit to address the need. Your capital improvement or equipment request must support your mission and the solution to the identified problem.

Solution: Strong leadership, clear and measurable outcomes, and a coherent plan for your proposed project are all crucial elements to a good application.

Financials: We want to be sure that all proposed projects are financially sound. Strong applications will have a reasonable, cost-sensitive budget with achievable outcomes that display all sources of funding. If there are budget variances, they should be explained.

Grant Conditions

Capital Improvement & Equipment Grant from PCF, your organization agrees to:

  • Properly accredit PCF through use of the most recent logo on:
    • Organization website with a link to
    • Collateral, letterhead, and other external marketing material that feature sponsors (where appropriate)
  • Grant PCF the opportunity to visit your board of directors regarding partnerships and further opportunities with PCF
  • Provide up to 3 PCF board members and/or staff with a tour of facilities at least once during the project period
  • Provide photos from the supported program/work

Any exceptions to these conditions must be made in writing by both PCF and your organization before you submit your Letter of Intent.

Application Format and Access

PCF has transitioned to a two-step application process. Your organization can submit a Letter of Intent (LOI) beginning June 1, with a deadline of 11:59 PM on June 17, 2021. The LOI will consist of several brief questions asking for a background of the proposed purchase and how it impacts your organization’s clients.

After review, organizations will be notified on July 1, 2021 as to whether PCF would like to see a full proposal. The full proposal will ask for quotes for the project, a story about a client you serve, as well as the programming your organization carries out. The deadline for full applications is July 31, 2021 at 11:59 PM.

Access to the online application system can be found by clicking the APPLY NOW link at the bottom of this page.

Questions and Deadline

Questions regarding application content will only be answered up to one week before the application deadline. After this point, only technology-related questions regarding the grants platform will be answered.

If you have any questions or technological problems, don’t hesitate to reach out to PCF staff. Please see Important Dates above to view grant deadlines. Do not wait until the last week to begin the application.

Applications must be submitted during the application period. Only online submissions are accepted. Please remember to click the submit button prior to the deadline. Applications in the system that are not submitted will be marked abandoned at the deadline.


Apply Now

After you have collected all your documents and information, please proceed with your application through our external grant system.

Apply Now ▶

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David Bender

David Bender

Director of Grants and Operations